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SOHO Privacy Policy

The Society of Hematologic Oncology (SOHO) respects the privacy and security of its website and app users. This privacy policy for SOHO ("Company," "we," "us," or "our"), describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:

  • Use of the SOHO website, (“website”).
  • Download and use our mobile application, SOHO365 (“app”), or any other application of ours that links to this privacy notice.
  • Engage with us in other related ways, including any sales, marketing, or events.

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at

This Privacy Policy (“policy”) applies to the features and uses of SOHO website (“website”). If you decide to sign up for special services that may be posted or linked to from time to time on the website (e.g., e-mail registrations, membership sign-up, annual meeting registration, etc.), additional terms and conditions regarding the collection and use of your information may apply. In all instances, however, we will provide notice to you about what personally identifiable information is collected; how, when, and for how long we might use your information; how we protect your information; who has access to your information; and how you can correct any inaccuracies in the information.

This policy does not apply to any websites or services managed, maintained, or hosted by third parties not directly affiliated with SOHO that you may visit, e.g., via a link provided through the website or on a website maintained by any third party.  SOHO does not control the privacy policies of other websites to which the website may provide links.  We encourage you to learn more about the online privacy and data security policies of third party websites directly from such third parties, as their policies may differ from ours.

By submitting information to us and by using our website, we will assume that you have read, understood, and consent to this policy and all other terms, conditions, and policies that may be applicable to our website from time to time. We also assume that you consent to our use of your information as described in this policy and all other such terms, conditions, and policies. If you do not consent to, or disagree with, this policy or any such terms, conditions, and policies, please do not use our website.

Information We May Collect

Personal information you disclose to us. We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

  • names
  • phone numbers
  • email addresses
  • mailing addresses


Sensitive Information. We do not process sensitive information.

Payment Data. We may collect data necessary to process your payment if you make purchases. such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument. All payment data is stored by Open Edge. You may find their privacy notice link here:

Application Data. If you use our application(s) we also may collect the following information if you choose to provide us with access or permission:

  • Geolocation Information. We may request access or permission to track location-based information from your mobile device, while you are using our mobile application(s), to provide certain location-based services. If you wish to change our access or permissions, you may do so in your device's settings.
  • Mobile Device Access. We may request access or permission to certain features from your mobile device, including your mobile device's calendar, camera, contacts, storage. and other features. If you wish to change our access or permissions, you may do so in your devices settings.
  • Push Notifications. We may request to send you push notifications regarding your account or certain features of the application(s). If you wish to opt out from receiving these types of communications, you may tum them off in your devices settings.

This information is primarily needed to maintain the security and operation of our application(s), for troubleshooting, and for our internal analytics and reporting purposes.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected. We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information. such as your device characteristics, operating system, device name, device model and other technical information. This information is primarily needed for our internal analytics and reporting purposes.

Like many businesses. we also collect information through cookies and similar technologies.

When using the app, the information we collect includes:

  • Device Data. We collect device data such as information about your phone. tablet you use to access the Services. Depending on the device used, this device data may include information such as your application identification numbers and system configuration information.
  • Location Data. We collect location data such as information about your device's location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Services. You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the Services. SOHO collects certain information from and about its website users in three ways - directly from the user, from our web server logs, and with cookies and other web technologies, as described below.

User-supplied Information. When you sign up for a SOHO service (such as, e.g., SOHO membership) or register for an annual meeting, we ask you for your name, email address, and other personal information. Additionally, if there are any charges for services we provide, if you pay membership dues through the site, or if you choose to donate to SOHO, we may request credit card or other financial information from you to implement the transaction.

Server Log Information. When you visit our website, as with any website, you disclose certain information about yourself, such as your internet (TCP/IP) address, the time of your visit, and the referring location (e.g., the website that provided the hypertext link to the SOHO page). This basic information is automatically recorded in the server log and is accessible to SOHO to determine, for example, the number of unique visits to a webpage at any given time on any given day.

How We Respond to Do Not Track Signals and Similar Mechanisms.  Some browsers may be configured to send Do Not Track signals to websites, or users may use similar mechanisms, to indicate a user’s preference that certain web technologies not be used to track the user’s online activity. Our website does not accept or process such Do Not Track signals or similar mechanisms. 

How Do We Process Your Information?

  • We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention; and to comply with law. We may also process your information for other purposes with your consent.
  • We process your personal information for a variety of reasons, depending on how you interact with our Services, including:
  • To send administrative information to you. We may process your information to send you details about our products and services, changes to our terms and policies. and other similar information.
  • To save or protect an individual's vital interest. We may process your information when necessary to save or protect an individual's vital interest, such as to prevent harm.

When and With Whom Do We Share Your Personal Information?

  • We may share information in specific situations described in this section and/or with the following third parties.
  • Vendors, Consultants, and Other Third-Party Service Providers. We may share your data with third-party vendors, service providers, contractors, or agents ("third parties") who perform services for us or on our behalf and require access to such information to do that work. They also commit to protect the data they hold on to our behalf and to retain it for the period we instruct.
  • The third parties we may share personal information with are as follows: Web and Mobile Analytics - Google Analytics for Firebase

Who Has Access to Your Information?

Our policy is not to share user information, including personal information, we collect with third parties other than as specified below, or where a user expressly consents to our sharing of certain information with a third party. We may share user information with third parties under the following circumstances:

·        We may disclose user information to certain third-party vendors in connection with the delivery of products or services related to the website, including, for example: in order to facilitate the website; to provide the website or portions of the website on our behalf; to perform related services, including without limitation, maintenance services, database management, fulfillment, web analytics, and improvement of the features or functionality; or to assist us in analyzing how the website is being used. In such cases, these third parties are generally under the same privacy obligations as are set forth in this policy.

·        Occasionally, we make our mailing list available to select partners -- those parties together with whom we offer certain of our products and services -- for the distribution of informational material (e.g., the official journal of the society, Clinical Lymphoma Myeloma and Leukemia and the official news publication, Blood Cancers Today). These partners have been screened by SOHO for relevancy and are granted a one-time use of the addresses. You have the ability to opt out of this use of our mailing list at any time by sending an email to [email protected].

·        Where one of our products or services, such as the Annual Meeting registration, is offered in conjunction with another named organization or company, it may be necessary for us to share user information with that entity in order to provide such "co-branded" services to you. If you choose to share your data with a provider of a co-branded service, you should understand that those providers may have different privacy policy practices. SOHO has no control over and accepts no liability for these providers' practices.

·        Finally, in some instances SOHO may be under a legal obligation to disclose user information. For example, we may disclose user information to comply with the law, in response to a subpoena served on SOHO; to enforce or apply the policy or any other terms, conditions, or policies applicable to our website; to protect the rights, property, or safety of SOHO, our website users, or others; or to prevent activity that we believe, in our sole discretion, may be or may become illegal, unethical, or legally actionable.

How and When Information We Collect Is Used

We may use information we collect in different ways, depending on the type of information:

User-Supplied Information. This information is used for purposes such as personalizing your visit to our site and verifying payment and other information we receive from you. Examples of user-supplied information are your name, address, phone number, email address, and other demographic information. This information can be used in creating an individualized internet environment, a SOHO membership account, selective email user groups, and targeted educational opportunities. We may, on occasion, send email to you about SOHO products or services, and third-party products or services. If you do not want to receive email from us, visit the “Opt Out” or “Unsubscribe” link at the bottom of any such email to remove yourself from continued receipt of such email messages.

Additionally, we may collect payment information for special events, dues, subscriptions, or other goods and services. Payment information is collected and processed on a secure, third-party verified server, dedicated solely for use by SOHO.

Server Log Information. We use server log information to monitor and analyze use of the website and for technical administration of the website, to increase the functionality and user-friendliness of the website, and to better tailor it to the needs of users.

Aggregated Information. We may aggregate information we collect about you with information collected from other users to attempt to provide you with a better experience, to improve the quality and value of the website, and to analyze and understand how the website is used. We may also contract with trusted third parties for these purposes.

Do We Use Cookies and Other Tracking Technologies?

We may use cookies and similar tracking technologies to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.

Cookies and Other Web Technologies. The use of cookies allows us to provide a customized and more personal website experiences. Cookies are small bits of code that can associate certain preferences and browsing history on a particular website to your laptop, PC, or other web-enabled device. When you use that same device to return to the website, the cookie remembers your preferences as you load the website. The SOHO website uses cookies to store and help track your information.

Most browsers are initially set up to accept cookies. Cookies do not collect any personally identifiable information (PII). If you prefer, however, you can reset your browser either to notify you when you receive a cookie, or to refuse to accept cookies. You should understand that certain areas of many sites might not function properly if you set your browser to not accept cookies. SOHO may contract with trusted third parties to collect and analyze data about use of the website, and such third-party contractors may use cookies and web scripts that send data directly to them for this purpose.

The website uses clear gifs or pixel tags, which are tiny graphic images, in order: (i) to advise us of what parts of the website users have visited; (ii) to measure the effectiveness of any searches users perform; (iii) to track how visitors use the site to target ads to them on other websites; and (iv) to enable us to send emails in a format that users can read and tell us whether such emails have been opened in order to ensure us that we are sending messages that are of interest to users.

How Long Do We Keep Your Information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice unless a longer retention period is required.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example. because your personal information has been stored in backup archives) then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How Long Your Information May Be Retained

We do not store your credit card information beyond the time required to process your payment for a product or service, but we may keep other user information on file indefinitely.

How Do We Keep Your Information Safe?

We aim to protect your personal information through a system of organizational and technical security measures. We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

How We Protect Your Information

The privacy and protection of your personal information are vitally important to us. Any statistics regarding your SOHO website usage that may be reviewed by our management or staff or shared with prospective or existing partners are provided in the aggregate only and do not include any personally identifiable information. When products or services are purchased on the site through the use of a credit card, individual payment information is processed via a secure, third-party server, as noted above, and is not stored by SOHO or otherwise disclosed outside of SOHO. Neither SOHO nor any third party acting on our behalf may use your personal information for any purpose outside the scope of your consent.

Our websites are scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible and we regularly scan for malware. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology. We implement a variety of security measures when a user places an order, enters, submits, or accesses their information to maintain the safety of your personal information. All transactions are processed through a gateway provider and are not stored or processed on our servers.

No data transmission over the internet can be guaranteed to be 100 percent secure. Accordingly, despite the safeguards in place to protect your personal information, SOHO cannot ensure or warrant the security of any information you transmit to us with respect to our online products or services. You transmit all such information at your own risk. However, once we receive your personal information, we will undertake all commercially reasonable efforts to ensure its security on our systems.

Please note that if you use any bulletin board, chat room, blog, comment posting feature, or other public communication service, forum, or feature offered through the website, or post any information available for viewing by other users, any of the information that you share will be visible to other users. The information that you make available can be read, used, and collected by other users to send you unsolicited messages outside of the website. SOHO is not responsible for the manner in which any information that you decide to share will be used by other users.

Do We Collect Information from Minors?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If we deem that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at

Children’s Privacy

We are committed to protecting the privacy of children. Users must be at least eighteen (18) years of age to access and use the website. By using the website, you represent and warrant that you are eighteen (18) years of age or older and that you consent to this policy, and all other applicable terms, conditions, and policies. If we believe that you are under the age of eighteen (18) or that you are not old enough to consent to and be legally bound by the policy, we may, at any time, in our sole discretion, and with or without notice: (i) terminate your access to or use of the website (or any portion, aspect, or feature), or (ii) delete any content or information that you have posted through the website.

How Can You Review, Update or Delete the Data We Collect from You?

In certain situations, you may request to review, update, delete your personal information. To do so please submit a request to

Future Changes to SOHO Website and to this Policy

From time to time, we may use information collected through our website for new, unanticipated uses not previously disclosed in this policy. If our information practices change at some time in the future, we will post changes to this policy on the website. If you are concerned about how your information is used, please bookmark this page and check back periodically. The information we gather is and will be subject to the version of this policy in effect at the time the information is gathered.

If you believe that our website is not following this policy, or if you have any further questions, please contact us:

Society of Hematologic Oncology
P.O. Box 132919
The Woodlands, TX 77393
Telephone: 281-364-7387
Fax: 281-292-4378
[email protected]

How to Correct Inaccuracies

If you purchase a SOHO service or product online, we may send you a confirmation email confirming your new account, product and/or service. The message will be sent to the address that you supplied to us and will describe ways for you to correct, or otherwise change or delete, the account information you provided.

International Transfer

Please note that SOHO is based in the United States and the website is hosted on servers located in the United States. If you use the website from outside the United States, please note that your information may be transferred to and maintained on computers and servers located outside of your state, province, country, or other governmental jurisdiction, where privacy laws may not be as protective as those in your jurisdiction. Your consent to this policy, followed by your submission of information through the website, represents your agreement to the transfer of such information to the United States and the handling of your information consistent with applicable United States law.

Revised: June 29, 2022

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