The Society of Hematologic Oncology (SOHO) respects the privacy and
("Company," "we," "us," or "our"),
describes how and why we might collect, store, use, and/or share
("process") your information when you use our services
("Services"), such as when you:
- Use of the SOHO website, soho.click/home (“website”).
- Download and use our mobile
application, SOHO365 (“app”), or any other application of ours that links
to this privacy notice.
- Engage with us in other related
ways, including any sales, marketing, or events.
Questions or concerns? Reading this privacy
notice will help you understand your privacy rights and choices. If you do not
agree with our policies and practices, please do not use our Services. If you
still have any questions or concerns, please contact us at soho.click/contact.
SOHO website (“website”). If you decide to sign up for special services that may
be posted or linked to from time to time on the website (e.g., e-mail registrations,
membership sign-up, annual meeting registration, etc.), additional terms and conditions
regarding the collection and use of your information may apply. In all instances,
however, we will provide notice to you about what personally identifiable information
is collected; how, when, and for how long we might use your information; how we
protect your information; who has access to your information; and how you can correct
any inaccuracies in the information.
This policy does not apply to any websites or services managed, maintained,
or hosted by third parties not directly affiliated with SOHO that you may visit,
e.g., via a link provided through the website or on a website maintained by any
third party. SOHO does not control the privacy
policies of other websites to which the website may provide links. We encourage you to learn more about the online
privacy and data security policies of third party websites directly from such third
parties, as their policies may differ from ours.
By submitting information to us and by using our website, we will
assume that you have read, understood, and consent to this policy and all other
terms, conditions, and policies that may be applicable to our website from time
to time. We also assume that you consent to our use of your information as described
in this policy and all other such terms, conditions, and policies. If you do not
consent to, or disagree with, this policy or any such terms, conditions, and policies,
please do not use our website.
Information We May Collect
Personal information you disclose to us. We collect personal information that you voluntarily provide to
us when you express an interest in obtaining information about us or our
products and Services, when you participate in activities on the Services, or
otherwise when you contact us.
Personal Information Provided by You. The personal information that we collect depends on the context
of your interactions with us and the Services, the choices you make, and the
products and features you use. The personal information we collect may include
- phone numbers
- email addresses
- mailing addresses
Sensitive Information. We do not process
Payment Data. We may collect data
necessary to process your payment if you make purchases. such as your payment
instrument number (such as a credit card number), and the security code
associated with your payment instrument. All payment data is stored by Open
Edge. You may find their privacy notice link here: https://openedgeview.paygateway.com/Static/_PrivacyPolicy.html.
Application Data. If you use our
application(s) we also may collect the following information if you choose to
provide us with access or permission:
- Geolocation Information.
We may request access or permission to track location-based information
from your mobile device, while you are using our mobile application(s), to
provide certain location-based services. If you wish to change our access
or permissions, you may do so in your device's settings.
- Mobile Device Access. We may request access
or permission to certain features from your mobile device, including your
mobile device's calendar, camera, contacts, storage. and other features.
If you wish to change our access or permissions, you may do so in your
- Push Notifications. We may request to
send you push notifications regarding your account or certain features of
the application(s). If you wish to opt out from receiving these types of
communications, you may tum them off in your devices settings.
This information is primarily needed to maintain the security
and operation of our application(s), for troubleshooting, and for our internal
analytics and reporting purposes.
All personal information that you provide to us must be true,
complete, and accurate, and you must notify us of any changes to such personal
Information automatically collected. We automatically collect certain information when you visit,
use, or navigate the Services. This information does not reveal your specific
identity (like your name or contact information) but may include device and
usage information. such as your device characteristics, operating system,
device name, device model and other technical information. This information is
primarily needed for our internal analytics and reporting purposes.
Like many businesses. we also collect information through
cookies and similar technologies.
When using the app, the information we collect includes:
- Device Data.
We collect device data such as information about your phone. tablet you
use to access the Services. Depending on the device used, this device data
may include information such as your application identification numbers
and system configuration information.
- Location Data.
We collect location data such as information about your device's location,
which can be either precise or imprecise. How much information we collect
depends on the type and settings of the device you use to access the
Services. You can opt out of allowing us to collect this information
either by refusing access to the information or by disabling your Location
setting on your device. However, if you choose to opt out, you may not be
able to use certain aspects of the Services. SOHO collects certain information
from and about its website users in three ways - directly from the user, from
our web server logs, and with cookies and other web technologies, as described
User-supplied Information. When you sign up for a
SOHO service (such as, e.g., SOHO membership) or register for an annual
meeting, we ask you for your name, email address, and other personal
information. Additionally, if there are any charges for services we provide, if
you pay membership dues through the site, or if you choose to donate to SOHO,
we may request credit card or other financial information from you to implement
Server Log Information. When you visit our
website, as with any website, you disclose certain information about yourself,
such as your internet (TCP/IP) address, the time of your visit, and the
referring location (e.g., the website that provided the hypertext link to the
SOHO page). This basic information is automatically recorded in the server log
and is accessible to SOHO to determine, for example, the number of unique
visits to a webpage at any given time on any given day.
How We Respond to Do Not Track Signals and Similar Mechanisms. Some browsers may be configured to send Do
Not Track signals to websites, or users may use similar mechanisms, to indicate
a user’s preference that certain web technologies not be used to track the
user’s online activity. Our website does not accept or process such Do Not
Track signals or similar mechanisms.
How Do We Process Your Information?
- We process your information to provide, improve, and
administer our Services, communicate with you, for security and fraud
prevention; and to comply with law. We may also process your information
for other purposes with your consent.
- We process your personal information for a variety of
reasons, depending on how you interact with our Services, including:
- To send administrative information to you. We may
process your information to send you details about our products and services,
changes to our terms and policies. and other similar information.
- To save or protect an individual's vital interest. We
may process your information when necessary to save or protect an
individual's vital interest, such as to prevent harm.
When and With Whom Do We Share Your Personal
- We may share information in specific situations
described in this section and/or with the following third parties.
- Vendors, Consultants, and Other Third-Party Service
Providers. We may share your data with third-party vendors, service
providers, contractors, or agents ("third parties") who perform
services for us or on our behalf and require access to such information to
do that work. They also commit to protect the data they hold on to our
behalf and to retain it for the period we instruct.
- The third parties we may share personal information
with are as follows: Web and Mobile Analytics - Google Analytics for
Who Has Access to Your Information?
Our policy is not to share user information, including personal
information, we collect with third parties other than as specified below, or
where a user expressly consents to our sharing of certain information with a
third party. We may share user information with third parties under the
We may disclose user
information to certain third-party vendors in connection with the delivery of
products or services related to the website, including, for example: in order
to facilitate the website; to provide the website or portions of the website on
our behalf; to perform related services, including without limitation,
maintenance services, database management, fulfillment, web analytics, and
improvement of the features or functionality; or to assist us in analyzing how
the website is being used. In such cases, these third parties are generally
under the same privacy obligations as are set forth in this policy.
Occasionally, we make our
mailing list available to select partners -- those parties together with whom
we offer certain of our products and services -- for the distribution of
informational material (e.g., the official journal of the society, Clinical Lymphoma Myeloma and Leukemia and the official news publication, Blood Cancers Today). These partners
have been screened by SOHO for relevancy and are granted a one-time use of the
addresses. You have the ability to opt out of this use of our mailing list at
any time by sending an email to [email protected].
Where one of our products
or services, such as the Annual Meeting registration, is offered in conjunction
with another named organization or company, it may be necessary for us to share
user information with that entity in order to provide such "co-branded"
services to you. If you choose to share your data with a provider of a
co-branded service, you should understand that those providers may have
liability for these providers' practices.
Finally, in some
instances SOHO may be under a legal obligation to disclose user information.
For example, we may disclose user information to comply with the law, in
response to a subpoena served on SOHO; to enforce or apply the policy or any
other terms, conditions, or policies applicable to our website; to protect the
rights, property, or safety of SOHO, our website users, or others; or to
prevent activity that we believe, in our sole discretion, may be or may become
illegal, unethical, or legally actionable.
How and When Information We Collect Is Used
We may use information we collect in different ways, depending
on the type of information:
User-Supplied Information. This information is used
for purposes such as personalizing your visit to our site and verifying payment
and other information we receive from you. Examples of user-supplied
information are your name, address, phone number, email address, and other demographic
information. This information can be used in creating an individualized
internet environment, a SOHO membership account, selective email user groups,
and targeted educational opportunities. We may, on occasion, send email to you
about SOHO products or services, and third-party products or services. If you
do not want to receive email from us, visit the “Opt Out” or “Unsubscribe” link
at the bottom of any such email to remove yourself from continued receipt of
such email messages.
Additionally, we may collect payment information for special
events, dues, subscriptions, or other goods and services. Payment information
is collected and processed on a secure, third-party verified server, dedicated
solely for use by SOHO.
Server Log Information. We use server log
information to monitor and analyze use of the website and for technical
administration of the website, to increase the functionality and
user-friendliness of the website, and to better tailor it to the needs of
Aggregated Information. We may aggregate
information we collect about you with information collected from other users to
attempt to provide you with a better experience, to improve the quality and
value of the website, and to analyze and understand how the website is used. We
may also contract with trusted third parties for these purposes.
tracking technologies to access or store information. Specific information
about how we use such technologies and how you can refuse certain cookies is
set out in our Cookie Notice.
personal website experiences. Cookies are small bits of code that can associate
certain preferences and browsing history on a particular website to your
laptop, PC, or other web-enabled device. When you use that same device to
return to the website, the cookie remembers your preferences as you load the
Most browsers are initially set up to accept cookies. Cookies do
not collect any personally identifiable information (PII). If you prefer,
however, you can reset your browser either to notify you when you receive a
cookie, or to refuse to accept cookies. You should understand that certain
areas of many sites might not function properly if you set your browser to not
accept cookies. SOHO may contract with trusted third parties to collect and
analyze data about use of the website, and such third-party contractors may use
cookies and web scripts that send data directly to them for this purpose.
The website uses clear
gifs or pixel tags, which are tiny graphic images, in order: (i) to advise us
of what parts of the website users have visited; (ii) to measure the
effectiveness of any searches users perform; (iii) to track how visitors use
the site to target ads to them on other websites; and (iv) to enable us to send
emails in a format that users can read and tell us whether such emails have
been opened in order to ensure us that we are sending messages that are of
interest to users.
How Long Do We Keep Your
We will only keep your personal information for as long as it is
necessary for the purposes set out in this privacy notice unless a longer
retention period is required.
When we have no ongoing legitimate business need to process your
personal information, we will either delete or anonymize such information, or,
if this is not possible (for example. because your personal information has
been stored in backup archives) then we will securely store your personal
information and isolate it from any further processing until deletion is
How Long Your Information May Be Retained
We do not store your credit card information beyond the time
required to process your payment for a product or service, but we may keep
other user information on file indefinitely.
How Do We Keep Your Information
We aim to protect your personal information through a system of
organizational and technical security measures. We have implemented appropriate
and reasonable technical and organizational security measures designed to
protect the security of any personal information we process. However, despite
our safeguards and efforts to secure your information, no electronic
transmission over the Internet or information storage technology can be
guaranteed to be 100% secure, so we cannot promise or guarantee that hackers,
cybercriminals, or other unauthorized third parties will not be able to defeat
our security and improperly collect, access, steal, or modify your information.
Although we will do our best to protect your personal information, transmission
of personal information to and from our Services is at your own risk. You
should only access the Services within a secure environment.
How We Protect Your Information
The privacy and protection of your personal information are
vitally important to us. Any statistics regarding your SOHO website usage that
may be reviewed by our management or staff or shared with prospective or
existing partners are provided in the aggregate only and do not include any
personally identifiable information. When products or services are purchased on
the site through the use of a credit card, individual payment information is
processed via a secure, third-party server, as noted above, and is not stored
by SOHO or otherwise disclosed outside of SOHO. Neither SOHO nor any third
party acting on our behalf may use your personal information for any purpose
outside the scope of your consent.
Our websites are scanned on a regular basis for security holes
and known vulnerabilities in order to make your visit to our site as safe as
possible and we regularly scan for malware. Your personal information is
contained behind secured networks and is only accessible by a limited number of
persons who have special access rights to such systems and are required to keep
the information confidential. In addition, all sensitive/credit information you
supply is encrypted via Secure Socket Layer (SSL) technology. We implement a
variety of security measures when a user places an order, enters, submits, or
accesses their information to maintain the safety of your personal information.
All transactions are processed through a gateway provider and are not stored or
processed on our servers.
No data transmission over the internet can be guaranteed to be
100 percent secure. Accordingly, despite the safeguards in place to protect
your personal information, SOHO cannot ensure or warrant the security of any
information you transmit to us with respect to our online products or services.
You transmit all such information at your own risk. However, once we receive
your personal information, we will undertake all commercially reasonable
efforts to ensure its security on our systems.
Please note that if you use any bulletin board, chat room, blog,
comment posting feature, or other public communication service, forum, or
feature offered through the website, or post any information available for
viewing by other users, any of the information that you share will be visible
to other users. The information that you make available can be read, used, and
collected by other users to send you unsolicited messages outside of the
website. SOHO is not responsible for the manner in which any information that
you decide to share will be used by other users.
Do We Collect Information from
We do not knowingly solicit data from or market to children
under 18 years of age. By using the Services, you represent that you are at
least 18 or that you are the parent or guardian of such a minor and consent to
such minor dependent's use of the Services. If we deem that personal
information from users less than 18 years of age has been collected, we will
deactivate the account and take reasonable measures to promptly delete such
data from our records. If you become aware of any data we may have collected
from children under age 18, please contact us at soho.click/contact.
We are committed to protecting the privacy of children. Users
must be at least eighteen (18) years of age to access and use the website. By
using the website, you represent and warrant that you are eighteen (18) years
of age or older and that you consent to this policy, and all other applicable
terms, conditions, and policies. If we believe that you are under the age of
eighteen (18) or that you are not old enough to consent to and be legally bound
by the policy, we may, at any time, in our sole discretion, and with or without
notice: (i) terminate your access to or use of the website (or any portion,
aspect, or feature), or (ii) delete any content or information that you have
posted through the website.
How Can You Review, Update or
Delete the Data We Collect from You?
In certain situations, you may request to review, update, delete
your personal information. To do so please submit a request to soho.click/contact.
Future Changes to SOHO Website and to this Policy
From time to time, we may use information collected through our
website for new, unanticipated uses not previously disclosed in this policy. If
our information practices change at some time in the future, we will post
changes to this policy on the website. If you are concerned about how your
information is used, please bookmark this page and check back periodically. The
information we gather is and will be subject to the version of this policy in
effect at the time the information is gathered.
If you believe that our website is not following this policy, or
if you have any further questions, please contact us:
Society of Hematologic Oncology
P.O. Box 132919
The Woodlands, TX 77393
Email: [email protected]
How to Correct Inaccuracies
If you purchase a SOHO service or product online, we may send
you a confirmation email confirming your new account, product and/or service.
The message will be sent to the address that you supplied to us and will
describe ways for you to correct, or otherwise change or delete, the account
information you provided.
Please note that SOHO is based in the United States and the website
is hosted on servers located in the United States. If you use the website from outside
the United States, please note that your information may be transferred to and maintained
on computers and servers located outside of your state, province, country, or other
governmental jurisdiction, where privacy laws may not be as protective as those
in your jurisdiction. Your consent to this policy, followed by your submission of
information through the website, represents your agreement to the transfer of such
information to the United States and the handling of your information consistent
with applicable United States law.
Revised: June 29, 2022