Privacy Policy
SOHO Website Privacy Policy
The Society of Hematologic Oncology respects the privacy and security of its website users.
This Privacy Policy (“policy”) applies to the features and uses of SOHO website (“website”). If you decide to sign up for special services that may be posted or linked to from time to time on the website (e.g., e-mail registrations, membership sign-up, annual meeting registration, etc.), additional terms and conditions regarding the collection and use of your information may apply. In all instances, however, we will provide notice to you about what personally identifiable information is collected; how, when, and for how long we might use your information; how we protect your information; who has access to your information; and how you can correct any inaccuracies in the information.
This policy does not apply to any websites or services managed, maintained, or hosted by third parties not directly affiliated with SOHO that you may visit, e.g., via a link provided through the website or on a website maintained by any third party. SOHO does not control the privacy policies of other websites to which the website may provide links. We encourage you to learn more about the online privacy and data security policies of third party websites directly from such third parties, as their policies may differ from ours.
By submitting information to us and by using our website, we will assume that you have read, understood, and consent to this policy and all other terms, conditions, and policies that may be applicable to our website from time to time. We also assume that you consent to our use of your information as described in this policy and all other such terms, conditions, and policies. If you do not consent to, or disagree with, this policy or any such terms, conditions, and policies, please do not use our website.
Information We May Collect
SOHO collects certain information from and about its website users in three ways - directly from the user, from our web server logs, and with cookies and other web technologies, as described below.
- User-supplied Information. When you sign up for a SOHO service (such as, e.g., SOHO membership) or register for an annual meeting, we ask you for your name, email address, and other personal information. Additionally, if there are any charges for services we provide, if you pay membership dues through the site, or if you choose to donate to SOHO, we may request credit card or other financial information from you to implement the transaction.
- Server Log Information. When you visit our website, as with any website, you disclose certain information about yourself, such as your internet (TCP/IP) address, the time of your visit, and the referring location (e.g., the website that provided the hypertext link to the SOHO page). This basic information is automatically recorded in the server log and is accessible to SOHO to determine, for example, the number of unique visits to a webpage at any given time on any given day.
- Cookies and Other Web Technologies. The use of cookies allows us to provide a customized and more personal website experiences. Cookies are small bits of code that can associate certain preferences and browsing history on a particular website to your laptop, PC, or other web-enabled device. When you use that same device to return to the website, the cookie remembers your preferences as you load the website. The SOHO website uses cookies to store and help track your information. Most browsers are initially set up to accept cookies. Cookies do not collect any personally identifiable information (PII). If you prefer, however, you can reset your browser either to notify you when you receive a cookie, or to refuse to accept cookies. You should understand that certain areas of many sites might not function properly if you set your browser to not accept cookies. SOHO may contract with trusted third parties to collect and analyze data about use of the website, and such third-party contractors may use cookies and web scripts that send data directly to them for this purpose. The website uses clear gifs or pixel tags, which are tiny graphic images, in order: (i) to advise us of what parts of the website users have visited; (ii) to measure the effectiveness of any searches users perform; (iii) to track how visitors use the site to target ads to them on other websites; and (iv) to enable us to send emails in a format that users can read and tell us whether such emails have been opened in order to ensure us that we are sending messages that are of interest to users.
- How We Respond to Do Not Track Signals and Similar Mechanisms. Some browsers may be configured to send Do Not Track signals to websites, or users may use similar mechanisms, to indicate a user’s preference that certain web technologies not be used to track the user’s online activity. Our website does not accept or process such Do Not Track signals or similar mechanisms.
How and When Information We Collect Is Used
We may use information we collect in different ways, depending on the type of information:
- User-Supplied Information. This information is used for purposes such as personalizing your visit to our site and verifying payment and other information we receive from you. Examples of user-supplied information are your name, address, phone number, email address, and other demographic information. This information can be used in creating an individualized internet environment, a SOHO membership account, selective email user groups, and targeted educational opportunities. We may, on occasion, send email to you about SOHO products or services, and third-party products or services. If you do not want to receive email from us, visit the “Opt Out” or “Unsubscribe” link at the bottom of any such email to remove yourself from continued receipt of such email messages.
Additionally, we may collect payment information for special events, dues, subscriptions, or other goods and services. Payment information is collected and processed on a secure, third-party verified server, dedicated solely for use by SOHO. - Server Log Information. We use server log information to monitor and analyze use of the website and for technical administration of the website, to increase the functionality and user-friendliness of the website, and to better tailor it to the needs of users.
- Aggregated Information. We may aggregate information we collect about you with information collected from other users to attempt to provide you with a better experience, to improve the quality and value of the website, and to analyze and understand how the website is used. We may also contract with trusted third parties for these purposes.
How We Protect Your Information
The privacy and protection of your personal information are vitally important to us. Any statistics regarding your SOHO website usage that may be reviewed by our management or staff or shared with prospective or existing partners are provided in the aggregate only and do not include any personally identifiable information. When products or services are purchased on the site through the use of a credit card, individual payment information is processed via a secure, third-party server, as noted above, and is not stored by SOHO or otherwise disclosed outside of SOHO. Neither SOHO nor any third party acting on our behalf may use your personal information for any purpose outside the scope of your consent.
Our websites are scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible and we regularly scan for malware. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology. We implement a variety of security measures when a user places an order, enters, submits, or accesses their information to maintain the safety of your personal information. All transactions are processed through a gateway provider and are not stored or processed on our servers.
No data transmission over the internet can be guaranteed to be 100 percent secure. Accordingly, despite the safeguards in place to protect your personal information, SOHO cannot ensure or warrant the security of any information you transmit to us with respect to our online products or services. You transmit all such information at your own risk. However, once we receive your personal information, we will undertake all commercially reasonable efforts to ensure its security on our systems.
Please note that if you use any bulletin board, chat room, blog, comment posting feature, or other public communication service, forum, or feature offered through the website, or post any information available for viewing by other users, any of the information that you share will be visible to other users. The information that you make available can be read, used, and collected by other users to send you unsolicited messages outside of the website. SOHO is not responsible for the manner in which any information that you decide to share will be used by other users.
Who Has Access to Your Information
Our policy is not to share user information, including personal information, we collect with third parties other than as specified below, or where a user expressly consents to our sharing of certain information with a third party. We may share user information with third parties under the following circumstances:
- We may disclose user information to certain third-party vendors in connection with the delivery of products or services related to the website, including, for example: in order to facilitate the website; to provide the website or portions of the website on our behalf; to perform related services, including without limitation, maintenance services, database management, fulfillment, web analytics, and improvement of the features or functionality; or to assist us in analyzing how the website is being used. In such cases, these third parties are generally under the same privacy obligations as are set forth in this policy.
- Occasionally, we make our mailing list available to select partners -- those parties together with whom we offer certain of our products and services -- for the distribution of informational material (e.g., the official journal of the society, Clinical Lymphoma Myeloma and Leukemia). These partners have been screened by SOHO for relevancy and are granted a one-time use of the addresses. You have the ability to opt out of this use of our mailing list at any time by sending an email to info@sohoonline.org.
- Where one of our products or services, such as the Annual Meeting registration, is offered in conjunction with another named organization or company, it may be necessary for us to share user information with that entity in order to provide such "co-branded" services to you. If you choose to share your data with a provider of a co-branded service, you should understand that those providers may have different privacy policy practices. SOHO has no control over and accepts no liability for these providers' practices.
- Finally, in some instances SOHO may be under a legal obligation to disclose user information. For example, we may disclose user information to comply with the law, in response to a subpoena served on SOHO; to enforce or apply the policy or any other terms, conditions, or policies applicable to our website; to protect the rights, property, or safety of SOHO, our website users, or others; or to prevent activity that we believe, in our sole discretion, may be or may become illegal, unethical, or legally actionable.
How Long Your Information May Be Retained
We do not store your credit card information beyond the time required to process your payment for a product or service, but we may keep other user information on file indefinitely.
How to Correct Inaccuracies
If you purchase a SOHO service or product online, we may send you a confirmation email confirming your new account, product and/or service. The message will be sent to the address that you supplied to us and will describe ways for you to correct, or otherwise change or delete, the account information you provided.
International Transfer
Please note that SOHO is based in the United States and the website is hosted on servers located in the United States. If you use the website from outside the United States, please note that your information may be transferred to and maintained on computers and servers located outside of your state, province, country, or other governmental jurisdiction, where privacy laws may not be as protective as those in your jurisdiction. Your consent to this policy, followed by your submission of information through the website, represents your agreement to the transfer of such information to the United States and the handling of your information consistent with applicable United States law.
Children’s Privacy
We are committed to protecting the privacy of children. Users must be at least eighteen (18) years of age to access and use the website. By using the website, you represent and warrant that you are eighteen (18) years of age or older and that you consent to this policy, and all other applicable terms, conditions, and policies. If we believe that you are under the age of eighteen (18) or that you are not old enough to consent to and be legally bound by the policy, we may, at any time, in our sole discretion, and with or without notice:
(i) terminate your access to or use of the website (or any portion, aspect, or feature), or (ii) delete any content or information that you have posted through the website.
Future Changes to SOHO Website and to this Policy
From time to time, we may use information collected through our website for new, unanticipated uses not previously disclosed in this policy. If our information practices change at some time in the future, we will post changes to this policy on the website. If you are concerned about how your information is used, please bookmark this page and check back periodically. The information we gather is and will be subject to the version of this policy in effect at the time the information is gathered.
If you believe that our website is not following this policy, or if you have any further questions, please contact us:
Society of Hematologic Oncology
P.O. Box 132919
The Woodlands, TX 77393
Telephone: 281-364-7387
Fax: 281-292-4378
Email: info@sohoonline.org
Revised: March 20, 2018
Terms and Conditions
Terms and Conditions
Last updated: December 19, 2018
Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the https://sohoonline.org website (the "Service") operated by Society of Hematologic Oncology ("us", "we", or "our").
Your access to and use of the Service is conditioned upon your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who wish to access or use the Service.
By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the terms then you do not have permission to access the Service.
Communications
By creating an Account on our service, you agree to subscribe to newsletters, marketing or promotional materials and other information we may send. However, you may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.
Content
Our Service allows you to post, link, store, share and otherwise make available certain information, text, graphics, videos, or other material ("Content"). You are responsible for the Content that you post on or through the Service, including its legality, reliability, and appropriateness.
By posting Content on or through the Service, You represent and warrant that: (i) the Content is yours (you own it) and/or you have the right to use it and the right to grant us the rights and license as provided in these Terms, and (ii) that the posting of your Content on or through the Service does not violate the privacy rights, publicity rights, copyrights, contract rights or any other rights of any person or entity. We reserve the right to terminate the account of anyone found to be infringing on a copyright.
You retain any and all of your rights to any Content you submit, post or display on or through the Service and you are responsible for protecting those rights. We take no responsibility and assume no liability for Content you or any third party posts on or through the Service. However, by posting Content using the Service you grant us the right and license to use, modify, perform, display, reproduce, and distribute such Content on and through the Service.
Society of Hematologic Oncology has the right but not the obligation to monitor and edit all Content provided by users.
In addition, Content found on or through this Service are the property of Society of Hematologic Oncology or used with permission. You may not distribute, modify, transmit, reuse, download, repost, copy, or use said Content, whether in whole or in part, for commercial purposes or for personal gain, without express advance written permission from us.
Accounts
When you create an account with us, you guarantee that you are above the age of 18, and that the information you provide us is accurate, complete, and current at all times. Inaccurate, incomplete, or obsolete information may result in the immediate termination of your account on the Service.
You are responsible for maintaining the confidentiality of your account and password, including but not limited to the restriction of access to your computer and/or account. You agree to accept responsibility for any and all activities or actions that occur under your account and/or password, whether your password is with our Service or a third-party service. You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.
You may not use as a username the name of another person or entity or that is not lawfully available for use, a name or trademark that is subject to any rights of another person or entity other than you, without appropriate authorization. You may not use as a username any name that is offensive, vulgar or obscene.
Intellectual Property
The Service and its original content (excluding Content provided by users), features and functionality are and will remain the exclusive property of Society of Hematologic Oncology and its licensors. The Service is protected by copyright, trademark, and other laws of both the United States and foreign countries. Our trademarks and trade dress may not be used in connection with any product or service without the prior written consent of Society of Hematologic Oncology.
Links To Other Web Sites
Our Service may contain links to third party web sites or services that are not owned or controlled by Society of Hematologic Oncology
Society of Hematologic Oncology has no control over, and assumes no responsibility for the content, privacy policies, or practices of any third party web sites or services. We do not warrant the offerings of any of these entities/individuals or their websites.
You acknowledge and agree that Society of Hematologic Oncology shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such third party web sites or services.
We strongly advise you to read the terms and conditions and privacy policies of any third party web sites or services that you visit.
Termination
We may terminate or suspend your account and bar access to the Service immediately, without prior notice or liability, under our sole discretion, for any reason whatsoever and without limitation, including but not limited to a breach of the Terms.
If you wish to terminate your account, you may simply discontinue using the Service.
All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.
Indemnification
You agree to defend, indemnify and hold harmless Society of Hematologic Oncology and its licensee and licensors, and their employees, contractors, agents, officers and directors, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney's fees), resulting from or arising out of a) your use and access of the Service, by you or any person using your account and password; b) a breach of these Terms, or c) Content posted on the Service.
Limitation Of Liability
In no event shall Society of Hematologic Oncology, nor its directors, employees, partners, agents, suppliers, or affiliates, be liable for any indirect, incidental, special, consequential or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from (i) your access to or use of or inability to access or use the Service; (ii) any conduct or content of any third party on the Service; (iii) any content obtained from the Service; and (iv) unauthorized access, use or alteration of your transmissions or content, whether based on warranty, contract, tort (including negligence) or any other legal theory, whether or not we have been informed of the possibility of such damage, and even if a remedy set forth herein is found to have failed of its essential purpose.
Disclaimer
Your use of the Service is at your sole risk. The Service is provided on an "AS IS" and "AS AVAILABLE" basis. The Service is provided without warranties of any kind, whether express or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, non-infringement or course of performance.
Society of Hematologic Oncology its subsidiaries, affiliates, and its licensors do not warrant that a) the Service will function uninterrupted, secure or available at any particular time or location; b) any errors or defects will be corrected; c) the Service is free of viruses or other harmful components; or d) the results of using the Service will meet your requirements.
Exclusions
Some jurisdictions do not allow the exclusion of certain warranties or the exclusion or limitation of liability for consequential or incidental damages, so the limitations above may not apply to you.
Governing Law
These Terms shall be governed and construed in accordance with the laws of Texas, United States, without regard to its conflict of law provisions.
Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding our Service, and supersede and replace any prior agreements we might have had between us regarding the Service.
Changes
We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material we will provide at least 30 days notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.
By continuing to access or use our Service after any revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, you are no longer authorized to use the Service.
Contact Us
If you have any questions about these Terms, please contact us.
Refund Policy
SOHO Annual Meeting Cancellation and Substitution Policy
Notice of registration cancellation must be received in writing by SOHO no later than August 1st. No refunds will be processed after that date.
Substitutions are permitted with a $50 transfer fee and written authorization from the original registrant. There are no refunds for a change in registration category. If the original registrant is a SOHO Member, the substitute must also be a SOHO Member or pay the difference between the regular and member registration prices.
Email notifications to Melinda White at mwhite@jwccinc.com, or send a fax to +1.832.777.7052, or mail your cancellation to SOHO c/o JWC Covenant, Inc., P.O. Box 132919, The Woodlands, TX 77393 USA.
A $50 cancellation fee will be deducted from each refunded annual meeting registration.
Remember to cancel or transfer your hotel reservation directly with the Hilton Americas-Houston at +1.713.739.8000.